An individual has the right to access both Personal and Non Personal Information held by Tipperary Education and Training Board via the following methods:
Administrative Access Policy
Please note the following information and our ‘Administrative Access Policy’ is currently under review and will be updated shortly.
Under Administrative Access all appropriate information will be made available to the requester having regard to privacy, confidentiality and the public interest. As a matter of policy, the Tipperary Education and Training Board supports an individual’s right to see what information is held about them within its service. Generally, access to an individual’s own records should be provided administratively (subject to exceptions).
Personal Information
An individual must apply in writing to the appropriate School/Centre or Administrative Office. They must provide sufficient information to assist in locating their records, including; date of birth, current and previous addresses, any contacts they had with specific services and approximate dates. TETB will need to verify by appropriate means the identity of an individual. They may be asked for proof of identity, for example providing a copy of current passport or driver’s license (or other suitable identification). This is in order to protect confidentiality. There will usually be no charge for copies of personal records. However, Tipperary Education and Training Board have the right to charge, if the quantity of records is very large, for photocopying. (See scale of charges within the Access to Information Section under FOI).
Non-Personal Information
Tipperary Educational and Training Board will endeavour to make available to the public up to date details of the policies and procedures under which it operates. This information will be published on our website and may also be made available to individuals on request. A requester may seek access to non-personal information and Tipperary Education and Training Board will process this request under this policy. An individual must apply in writing to the appropriate School/Centre or Administrative Office.
Exceptions
Where access to a record or information cannot be provided to you directly under administrative access, you will be informed of this and advised of the option of making an application under the FOI Act 2014. Likewise, certain information may be of such a sensitive nature that requests for access can only be dealt with under the FOI legislation.
Other Mechanisms for Access to Records
Information and Records are the property of the agency of which they are held, i.e. the Tipperary Education and Training Board and are kept under strict security and apart from the circumstances above, may only be removed from the Tipperary Education and Training Board under the following conditions: –
- Upon a Court Subpoena;
- Search Warrant;
- Court Orders;
- Police Investigations;
- Request and/or Investigation by the Information Commissioner or Ombudsman;
- By an Officer authorised in writing by the Minister.
Current statutory provisions in Education/Health legislation may apply to disclosure of information. Therefore, the release of such records/information will be made on the grounds of public interest and on the basis of upholding, enforcing and/or administering the law.
